Setting up email accounts for your domain lets you send and receive messages using professional addresses like [email protected] or [email protected]. This makes your communication more trustworthy and branded compared to generic email services.
This guide shows how to create, configure, and use email accounts on your hosting.
Why Set Up Email for Your Domain?
Using domain email helps you:
✔ Look professional to clients and customers
✔ Build brand trust
✔ Organize communication for your business
✔ Avoid mixing personal and business emails
Email Setup Overview
There are three main steps to fully set up email for your domain:
Create the email account in your hosting panel
Configure email settings in your device or app
(Optional) Configure Advanced Records like MX, SPF, DKIM
Step 1: Create Your Email Account
🔹 Login to Your Control Panel
Sign in to your hosting control panel using your credentials.
🔹 Go to Email Accounts
Navigate to Email Accounts or Mail section in the control panel.
🔹 Create a New Email
Enter the following:
Email Address: Choose the username (e.g.,
info)Domain: Select your domain (if multiple domains exist)
Password: Set a strong password
Quota: Set mailbox storage limit (optional)
Click Create to finish.
Your new email account is now ready.
Step 2: Configure Email on Devices and Apps
After creating the email account, you need to connect it to your mail app or device. You can use apps like:
✔ Outlook
✔ Gmail (Mobile or Web)
✔ Apple Mail
✔ Thunderbird
Manual Configuration Settings
When setting up manually, use the following details:
Incoming Mail (IMAP)
Server: mail.yourdomain.com
Port: 143 (IMAP) / 993 (IMAP SSL)
Username: Full email address
Password: Your email password
Outgoing Mail (SMTP)
Server: mail.yourdomain.com
Port: 587 (TLS) / 465 (SSL)
Username: Full email address
Password: Your email password
Always choose TLS or SSL encryption to secure your email connection.
Step 3: (Optional) Advanced DNS Records
If your domain email needs extra deliverability and authentication, consider adding:
➤ MX Records
MX (Mail Exchange) records tell the internet where to deliver your email. They should point to your mail server.
Example:
yourdomain.com MX 10 mail.yourdomain.com
➤ SPF Record
SPF helps prevent spammers from sending email using your domain.
Add a TXT record like:
v=spf1 include:mail.yourdomain.com ~all
➤ DKIM Record
DKIM signs outgoing emails using cryptographic signatures.
Your email service may provide the DKIM key to add as a TXT DNS record.
How to Set Up Email in Popular Clients
📧 Gmail (App or Web)
Open Gmail → Settings → Add account
Choose Other
Enter your email address and password
Choose IMAP
Enter incoming/outgoing mail settings
Follow on-screen prompts
📧 Outlook
Open Outlook → Add Account
Enter your email address
Choose Manual setup
Select IMAP
Enter incoming/outgoing mail settings
Finish setup
Tips for Email Use
✔ Use strong, unique passwords for email accounts
✔ Enable two-factor authentication if available
✔ Keep mailbox storage monitored
✔ Use secure connections (TLS/SSL only)
Common Issues & Fixes
❌ Can’t Send Emails
✔ Confirm SMTP settings are correct
✔ Use correct port with TLS/SSL
✔ Check if your email is blocked by firewall
❌ Can’t Receive Emails
✔ Check MX records
✔ Verify mailbox quota isn’t full
✔ Check DNS propagation time (may take 24–48 hrs)
For Support
For any questions or technical assistance, contact our 24/7 support through Live Chat, support tickets, or our official social media pages.
Frequently Asked Questions
Q1. What is an email account for my domain?
A domain email account lets you send and receive emails using your own domain name (e.g., [email protected]) instead of generic providers.
Q2. What is the difference between IMAP and POP3?
IMAP keeps your messages synced across devices, while POP3 downloads email to one device and may remove it from the server.
Q3. Do I need MX records to use email?
Yes. MX records tell the world where your email should be delivered. Without proper MX records, incoming emails may fail.
Q4. What email settings do I use for my mail app?
Use your domain mail server address (mail.yourdomain.com), full email as username, and secure ports (IMAP 993, SMTP 587).
Q5. Why aren’t my emails sending or receiving?
Check your mail server settings, DNS records, and port encryption (TLS/SSL). DNS propagation can also delay settings.
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Written by
FimuroHost Team
Technical Writer